2.5Publication

When the content of documents is filled completely check the preview to see if the contents are ready for publication.

In cmsWorks there is usually a preview generator showing the preview website and live generators producing the online version of the website. The preview generator uses all documents in their latest version of any state. The online generators only use the latest published version of the documents ignoring the documents or document versions of other states.

So if there is an article in version 1 that is published, both generator types will show its content. But if the article is edited once more, the new version 2 is shown in the preview generator while the online generator still shows the content of the published version 1. Once the article is published again, the new content will appear online.

Publication generally means creating/changing, approving and publishing content. That's why documents have the following states:

• - Edited - the document was changed but is not approved for publication yet
• - Editing - a user is currently working on this document
• - Approved - the document is ready for publication
• - Published - the live generator uses the documents content now

After creating a new document (or with a copy of an existing one) the version 1 of this document is in state edited. To change the documents content is has to be locked by a user (using Start editing) which produces the state editing. When the content is filled completely the document can be approved to change the state into approved.

The publication only works on documents with the state approved.

Documents may also have internal links to other documents. To perform a successful publication all linked documents have to have the state published or approved. If not, a dialog will appear showing all documents that are not of these states with a choice to approve them too or to abort the publication.

The actions Approve and Publication are available in the document window, the cmsExplorer, the search windows and the Workbook. These actions also work with a list of selected documents.